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Free event operations tool
Build the run of show your team can actually run.
Turn a start time and a sequence of moments into a cascading schedule with durations, accountable owners, cues, and fallbacks. Reorder one row and every time below it updates.
Local in your browserAutomatic time mathCSV exportNo signup
Need the whole event plan around this schedule? Continue in Event Planner AI Pro Schedule inputs
Build the handoff row by row.
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Your schedule stays in this browser. This tool does not submit, store, sync, or include event details in its public share link.
Cascading schedule
Celebration run of show
TimeMomentOwnerFallback
4:00 PM60 minVenue access and setupVenue access confirmedSetup leadPrioritize safety, guest path, food, and sound if setup runs late
5:00 PM30 minVendor arrival and checksDeliveries at the correct entranceEvent leadKeep vendor contacts and alternate load-in route ready
5:30 PM30 minGuest arrivalEntry, signs, seating, and accessibility route readyWelcome leadOpen a sheltered waiting area if the room is delayed
6:00 PM10 minWelcome and orientationKey guests present and microphone checkedHostUse a shorter welcome if arrivals are still moving
6:10 PM75 minFood and main activityFood service and activity supplies readyProgram leadProtect dietary needs and simplify the activity if timing slips
7:25 PM30 minFeature momentCake, toast, reveal, or performance readyHostMove indoors or use the backup format
7:55 PM20 minClosing and guest departureTransport and take-home items readyHostAnnounce changed pickup or exit instructions clearly
8:15 PM60 minCleanup and venue handoffWaste, rentals, personal items, and damage checkCleanup leadAssign a final sweep owner before the team leaves
Turn this schedule into the full operating plan.Use Event Planner AI Pro for grounded logistics, guest guidance, refinements, saved plans, PDF export, and Calendar handoff.
Continue on the App Store Operate the real event
A clock time is not a handoff until someone owns it.
Confirm venue access, vendor contracts, staffing, guest movement, accessibility, food safety, transport, weather, emergency responsibilities, and every technical cue with the people responsible. The generator organizes the handoff; it cannot verify live conditions.
Run-of-show questions
Build the sequence, then pressure-test it.
What belongs in an event run of show?+
Record each timed moment, its duration, one accountable owner, the cue or dependency that starts it, and the fallback that protects it when timing or conditions change.
Is a run of show the same as an event agenda?+
No. An agenda tells attendees what they will experience. A run of show also captures backstage timing, owners, handoffs, cues, setup, transitions, and contingencies.
Does this tool upload or share my schedule?+
No. The schedule remains in the browser while you use the page. Copy and CSV are device actions, and the share button sends only the canonical public tool URL.
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