Free RSVP planning tool
Set the RSVP deadline from the date that matters.
Start with event day and the real final-count deadline. Build an invitation, reminder, RSVP, and vendor sequence with lead times you can adjust instead of trusting one generic rule.
Your real deadlines
Work backward from event day.
The sequence this builds
- Send invitations with enough delivery and response time.
- Remind guests who have not replied.
- Close RSVPs before the vendor count is due.
- Confirm the final count, seating, food, and access needs.
Your answers stay in this browser. This calculator does not submit, store, or sync event or guest details.
Add the event date to build the timeline.
The suggested sequence will stay empty until there is a valid date. Every lead time remains adjustable.
Confirm the real terms
The useful deadline comes from the contract, not a universal rule.
Verify the venue or caterer final-count date, cancellation terms, mailed-invitation delivery time, guest travel, accessibility and dietary follow-up, and any local invitation expectations before sending.
RSVP timing questions
Use the sequence, then verify the assumptions.
When should an RSVP deadline be?+
Start with the venue or caterer's final-count deadline, then add enough buffer to follow up with guests who have not replied. The calculator keeps both lead times adjustable.
When should I send invitations?+
Set an invitation lead that fits the event, delivery method, guest travel, and local expectations. Destination events and mailed invitations usually need more time than a local digital invitation.
Does this calculator send invitations or reminders?+
No. It creates a planning timeline you can copy or download. It does not contact guests or upload a guest list.
Connect the decisions